Clinical Placements through North Puget Sound Clinical Placement Consortium

This memorandum covers the clinical placement process and timelines for undergraduate and graduate placements through the North Puget Sound Clinical Placement Consortium, hereafter referred to “the consortium.” 

Regional membership includes healthcare partners and nursing education partners. Clinical placements and clinical passports must follow the consortium guidelines and timelines. The regional member list includes:

  1. North Puget Sound Clinical Consortium (NPSCPC)
  2. Inland Northwest Clinical Placement Consortium
  3. Clinical Placement Consortium #1
  4. http://www.cpnorthwest.org - please email Jenn Rathe (jrathe@uw.edu) for a login and password.

The consortium contact for the School of Nursing is Jenn Rathe, Clinical Education Specialist at jrathe@uw.edu.

Undergraduate Clinical Placements

The School of Nursing submits annual requests (Fall through Summer) for clinical placements to the consortium. The timeline and responsibilities are as follows:

Task

Due Date

Responsibility

Clinical agencies submit available placements

January 2

Agencies

Consortium sends placement grids to SoN

February 1

Consortium

SoN submits placement requests to consortium

March 1

SoN

Consortium sends our requests to agencies

April 1

Consortium

Grids are approved by SoN and agencies

May 1

All

Quarterly Actions and Timelines

Task

Due Date

Responsibility

Confirm placements for quarter with consortium

12 weeks prior to start of quarter

Jenn Rathe

Final identification of course coordinators/instructors

10 weeks prior

Departments

Confirm to Jenn R. which sites to use; numbers of students to place at each site

8-10 weeks prior

Course Coordinators

Return unused sites/placements to consortium

8 weeks prior

Jenn Rathe

Preliminary clinical assignments, including informing students of clinical site prerequisites and allowing 3 days for trading placements (except for NCLIN 411)

7 weeks prior

Jenn Rathe

Confirm final clinical assignments to students and course coordinators

6 weeks prior

Jenn Rathe

Course coordinators sends clinical assignments to all  clinical instructors

6 weeks prior

Course Coordinator

Send site-specific group information to agencies (spreadsheets, WOC form, site-specific forms)

6 weeks prior

Jenn Rathe

Update clinical agency prerequisite links on web

ongoing

Jenn Rathe

Course coordinators/instructors begin coordination of individual student paperwork for site onboarding such as badging, fingerprinting, drug testing, arranging orientation dates

5-6 weeks prior

Course Coordinator/Instructors

Ensure UW Time Schedule has correct and final information for clinical courses

5 weeks prior

 Jenn Rathe

Prepare faculty passports

4 weeks prior

Linda Argo

Prepare student passports; place holds on student accounts and send reminder e-mails if non-compliant

4-6 weeks prior

Ky Pham

Submit clinical passports for faculty and students

4 weeks prior

Jenn Rathe

Register students for clinical sections

1-3 weeks prior

Ky Pham

Send reminder e-mails to students with holds; release holds appropriately

1-3 weeks prior

Ky Pham

Run audit to ensure that everyone is registered

Week 1 of quarter

Jenn Rathe

For more information, see: http://nursing.uw.edu/academics/undergraduate-clinical-rotations

Consortium Placement Timeline for Graduate Students

Graduate student placements in consortium sites are currently handled by the Clinical Placement Coordinators in the department tracks. Jenn Rathe, Clinical Education Specialist, submits clinical passports for faculty and graduate students according to consortium deadlines.

Task

Due Date

Responsibility

Update clinical agency prerequisites on web as appropriate

Ongoing

Jenn Rathe

Prepare faculty passports as appropriate

4 weeks prior

Linda Argo

Prepare student passports; place compliance holds on account and send reminder e-mails

4-6 weeks prior

Ky Pham

Submit clinical passports for faculty & students

4 weeks prior

Jenn Rathe

Send reminder e-mails to students with holds

1-3 weeks prior

Ky Pham

Student and Academic Services Memo No. 53
Created May 29, 2014