Academic Services Memorandum No. 39
All proposals for new training grants, subcontracts, renewals and resubmissions of training grants, new or revised MN/MS/DNP specialties, and new or revised degree or non-degree programs must be reviewed using the following policy. (All proposals for new or revised sub-categories of the Graduate Certificate Program in Advanced Practice Nursing must be reviewed using the policy outlined in Academic Services Memorandum 37.)
After presentation and discussion by the department faculty, if a Principal Investigator (PI) determines that the proposal has no potential to impact curricula, follow only Steps 1 & 2 below. If a proposal has potential to impact curricula of any academic program in the School, the appropriate curriculum committee conducts an initial review. Under exceptional circumstances, negotiation of the process is possible, e.g., when a grant announcement cycle limits time for review, approval by the curriculum committee and Tri-council may serve in lieu of an all school faculty vote. However, all proposals must be reviewed by the Department Chair and Vice-chair for Education for environmental impact and justification. Steps are summarized below:
- Notify the Vice-chair for Education in one’s department who will review the completed Environmental Impact of Proposals for New or Revised Training Grants, Programs, Subcontracts, or Specialty form. The departmental Vice-chair for Education will:
- provide initial consultation to assure the information matches what is needed, including review of fit, impact, strengthening of current initiatives, and sustainability,
- provide on-going consultation as the proposal is further developed, and
- will review the proposal with the other departmental Vice-chairs for Education to evaluate cross-departmental implications.
- Obtain written approval from your Chair/Director when you begin the process. Proposals involving resources from multiple departments must receive approval from the Chairs of each department involved. If a PI determines that the proposal has no potential to impact curricula, concurrence by the Chair/Director must be received and documented.
- Notify all faculty members in Nursing at UW Bothell, Seattle, and Tacoma so interested faculty can participate and comment if desired.
- Complete, submit, and present the Environmental Impact of Proposals for New or Revised Training Grants, Subcontracts, Programs, or Specialties form at a Tri-Council meeting prior to any further official action being taken. Approval at the Tri-Council level is for the plan, not for the fully developed proposal. Review and approval by the Tri-Council includes:
- Consideration of overview of plans, including target applicants/students, description of the key features, and proposed start time;
- Identification of existing programs/specialties that may overlap or share similarity, in content or in target student group, with the proposed plan;
- Identification of key informants in existing programs/specialties with whom the proposed plan should be discussed;
- Unless there is unanimous agreement for approval when the plan is presented, the matter will be discussed and approval at the subsequent Tri-Council meeting, to allow for time to collect further information on the potential impact of the new proposal on the other campuses;
- The proposed plan must be approved by Tri-Council before continuing in the approval process.
- Present plan for approval by the appropriate School of Nursing unit (UW Tacoma, UW Bothell or UW Seattle departments).
- Schedule and present plan for approval by campus curriculum committee (UW Tacoma and UW Bothell only).
- Schedule and present the final proposal to the appropriate curricular coordinating committee(s), i.e. BSNCC, MCC, DNPCC, or PHDCC, using the Environmental Impact of Proposals for New or Revised Training Grants, Subcontracts, Programs, or Specialties. Also include, if applicable, new/revised course forms and Environmental Impact of New or Revised Nursing Course Form from Academic Services Memorandum 38.
- For UW Seattle proposals, the coordinating committee(s) submit(s) a motion regarding the proposal to Faculty Council who schedules the motion for consideration at a Faculty Meeting for Faculty/Graduate Faculty vote. For UW Bothell and UW Tacoma proposals, faculty member obtains Program Director signature following program faculty approval.
- Academic Services obtains Dean's signature and sends proposal to appropriate University bodies.
Revised November 2010